Executive Assistant

Location: San Francisco, CA 94107
Work Schedule: Hybrid (in-office 3 days per week: Monday, Tuesday, and Thursday), 7-month contract
Compensation: $45.00 - $61.00 per hour

Position Summary:
We are seeking a highly experienced, energetic, and self-motivated Executive Assistant to provide strategic and operational support to senior sales leaders in a fast-paced, revenue-driven organization. This role involves managing complex schedules, coordinating international travel, preparing high-impact presentations, and supporting key initiatives to enhance leadership efficiency. As a vital partner, you will play an essential role in driving organizational success by handling highly confidential responsibilities with professionalism, poise, and proactive problem-solving. This position offers an excellent opportunity for career growth within a collaborative, innovative environment committed to fostering a supportive and inclusive culture.

Key Responsibilities:

• Perform extensive calendar management and prioritization across multiple time zones for senior executives.
• Prepare domestic and international travel arrangements, itineraries, and timely expense reports.
• Manage all forms of daily correspondence, ensuring professional, timely responses with high confidentiality.
• Collaborate on and oversee key projects and priorities across various functions.
• Lead the planning and coordination of presentations, meetings, and strategic communications.
• Plan and execute high-profile events, off-sites, and special functions with creativity and precision, including venue contracting and budget management.
• Manage the executive customer-meeting program during the annual conference, coordinating private meetings, onsite flow, and logistics.
• Administer the department’s recognition program (High5s), including nominations, approvals, and budget tracking.
• Support weekly pipeline and forecast calls, ensuring smooth logistics and follow-up.
• Coordinate interview schedules for Sales hiring across multiple time zones.
• Manage cross-region calendar coordination between North America and EMEA sales leadership.
• Attend and support key meetings by developing agendas, taking notes, and tracking action items.
• Partner with Workplace, Events, and IT teams to facilitate logistics support.
• Build and maintain strong relationships across the organization, serving as a trusted, proactive connector.
• Serve as a senior member of the EA team, providing mentorship and strategic input.
• Support ad-hoc projects and initiatives as needed.

Required Qualifications:

• Minimum of 5+ years supporting VP or C-level leaders, preferably in enterprise SaaS sales or technology organizations.
• Proven success managing multiple high-stakes priorities and complex, multi-day corporate events with budget responsibility.
• Experience supporting a dynamic, metrics-oriented sales environment with frequent schedule changes.
• Exceptional organizational skills and a solutions-oriented mindset.
• Polished communication with high emotional intelligence and impeccable discretion.
• Proficiency with productivity and collaboration tools including Google Workspace, Slack, Zoom, and Navan.
• Familiarity with Salesforce, procurement/expense tools (ZIP or equivalent), and event/travel logistics platforms is a plus.
• Ability to thrive under pressure while maintaining a calm, steady demeanor.
• Passion for innovation, working purposefully within fast-paced, evolving environments, and fostering teamwork.

Preferred Skills & Experience:

• Experience managing large-scale corporate events and international travel logistics.
• Strong interpersonal skills and ability to build relationships across diverse teams.
• Collaborative approach with a proactive, can-do attitude.
• Enthusiasm for working in a purpose-driven organization, particularly within the biotech or innovative sectors.

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At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.

Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization: At this time, we are unable to offer employment sponsorship.

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