Workplace Coordinator

Location: 100% onsite
Work Schedule: P/T to start, Arrival time 9 am M-F (25hrs/week)
Compensation: $25/hr - 31/hr

About the company

We are a people intelligence and AI company that gives go-to-market teams actionable insights. By democratizing access to people data, organizations can intelligently prioritize go-to-market resources to drive greater business outcomes. Powered by best-in-class machine learning and propensity modeling, we activate insights into workflows that engage the right people for each respective organization. More than 800 data-driven organizations use our tools to power their business.

What you will be responsible for

As a Workplace Coordinator, you will be one of the first people to greet existing employees, candidates, sales prospects, and customers. It is incredibly important to be extremely professional, dressed in the appropriate attire, and prompt with your tasks. 

Overall responsibilities include:

• Providing general support to office guests and visitors including candidates, investors, visiting employees, etc.

• Ordering office supplies, snacks and beverages on a weekly basis; regularly stocking the fridge and pantry on a daily basis 

• Organizing the office and maintaining neat and tidy common areas including conference rooms, focus rooms, kitchen; loading and unloading the dishwasher on a daily basis 

• Acting as the primary point of contact for property management and vendors and overseeing office maintenance; sourcing and/or supervising vendors when necessary 

• Picking up the mail, depositing any incoming checks, and scanning & sending important documents to the appropriate individuals 

• Coordinating daily lunch orders for the local SF office team 

• Managing company swag inventory and ordering stock appropriately; assembling and shipping swag bags to customers, prospects and investors on an ad hoc basis

• Organizing the shipment and retrieval of marketing collateral and materials for conferences, events and offsites 

• Overseeing deliveries and managing the building intercom system; buzzing in couriers, deliveries and visitors when they dial in through the building call box downstairs 

• Assisting with booking air travel and accommodations for the executives and broader team for conferences, offsites, SKO, special events, etc. 

• Sourcing and/or ordering gifts for employee birthdays and anniversaries 

• Designing and ordering business cards for employees on an ad hoc basis

• Organizing and facilitating monthly in-person and virtual company / team events

• Decorating or planning decorations for the office at times (overall appearance, employee birthdays, holidays, or “fun days” (i.e. Halloween)) 

• Assisting with special projects on an ad hoc basis 

• Contributing to the employee onboarding / offboarding process by assisting with the following :

  • Ordering and/or shipping computers to new hires 

  • Assembling and shipping swag bags and onboarding books to new hires

  • Coordinating the retrieval of company computer for departing employees

Responsibilities

• Ensure that our office runs smoothly by overseeing day-to-day office operations including keeping our office tidy and organized, stocking the kitchen, and maintaining the upkeep of our meeting rooms and common areas

• Act as the primary point of contact for property management and vendors and oversee office maintenance

• Manage and report on office inventory and order supplies as needed 

• Responsible for managing office seating, floor plan, and setting up employee workstations, as needed

• Influence company culture and employee morale by organizing engagement activities including team events, company parties, employee celebrations, happy hours, etc. both virtually and/or physically

• Provide support for planning, coordination, travel, and logistics for company events and offsites

• Manage swag inventory and send swag care packages for new hire employees, customers, and prospects

Requirements

• 2+ years of facility/office management experience (preferably in a startup or high growth company)

• Strong interpersonal and communication skills (both written and verbal)

• Excellent organizational skill set and ability to self-manage, prioritize and follow through with projects

• A desire to learn, contribute, and add value every single day

• Proficient in Google Suite

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.

Benefit offerings and eligibility are based on employment status and applicable plan terms.

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization: At this time, we are unable to offer employment sponsorship.

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