Administrative Assistant

Title: Administrative Assistant
Type of Role: Permanent  
Work Schedule: Monday–Friday, 8:30 AM–5:00 PM 
Location: On-site, Dallas, TX 75207 (Design District office)
Compensation: $50,000 to $62,000 depending on experience 

Our client is seeking a highly capable and dependable professional who takes initiative, exercises sound judgment, and approaches responsibilities with a proactive, solutions-oriented mindset. The ideal candidate is confident in navigating day-to-day challenges, anticipates needs, and demonstrates strong organizational awareness. This individual will contribute positively to a collaborative, high-energy, and dynamic office environment while supporting the team with efficiency, professionalism, and a thoughtful approach to problem-solving.

Responsibilities

• Lead front office day-to-day operations and support reception

• Welcome visitors warmly, verify their appointments, and promptly inform the respective staff members of their arrival.

• Efficiently process and distribute all incoming mail and deliveries. Assist with the preparation of outgoing mail and packages, ensuring accuracy and timeliness.

• Actively participate in mail campaigns and broader marketing initiatives, contributing creative ideas and organizational skills.

• Schedule, organize, and prepare conference rooms for meetings; coordinate technology setup and catering as needed.

• Ensure an adequate inventory of office supplies, sundries, and equipment, keeping everything adequately stocked and reordered as necessary.

• Oversee office facility maintenance by coordinating with building management and vendors to address maintenance needs and ensure the workspace remains safe and functional.

• Assist office management and accounting with incoming and outgoing payments, check deposits, revenue tracking, and proper recording of expenses.

• Update and maintain electronic file indexes and physical file backups and security.

• Support the planning and execution of company events and travel arrangements for offsite meetings and conferences.

• Perform other duties or tasks as assigned or requested by the office manager, HR Director and executives.

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Experience

• 2 years experience in a similar role required.

• Exceptional verbal and written communication skills.

• Strong professional presence with excellent telephone etiquette.

• Proactive approach to responsibilities, anticipating needs before they arise.

• Superior organizational and time management skills; able to manage multiple priorities effectively.

• Flexible and capable of adapting to changes in workload and duties.

• Must maintain the highest level of confidentiality and exercise discretion in all communications and dealings.

• Familiarity with office software, such as Microsoft Office Suite, and capability to learn new systems quickly.

• ​​​​​​​Willingness to travel and stay overnight as required by the company.

• High school diploma required; bachelor's degree a plus.

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Technology & Tools

• Microsoft Office Suite (Outlook, Excel, Word, etc.)
• General office systems and tools (mail, calendar, file management)
• Ability to quickly learn new internal systems and processes

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including customer success, sales & marketing, finance & accounting, administration, HR, operations, and technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.

Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization: At this time, we are unable to offer employment sponsorship.