Executive Assistant

Location: 100% Onsite, Richmond District of San Francisco 
Work Schedule: M-F 9am-5pm
Compensation: $27-$37/hr

We are seeking a highly capable and proactive Administrative Assistant / Executive Assistant to support the CEO in a fast-paced, mission-driven Non-profit. This individual will serve as a trusted partner and operational anchor, ensuring the CEO’s priorities are executed efficiently and with a high level of precision.

This role goes beyond traditional administrative support, requiring someone who can anticipate needs, drive follow-through, and independently manage responsibilities without the need for close oversight. The ideal candidate is detail-oriented, tech-savvy, and thrives in a dynamic environment where multitasking and ownership are essential.

Key Responsibilities

• Manage calendaring, scheduling, and coordination of meetings and priorities

• Prepare meeting summaries, notes, and action items, ensuring clear documentation and follow-up

• Track deliverables, flag deadlines, and proactively manage timelines on behalf of the CEO

• Handle a wide range of administrative tasks with accuracy and efficiency

• Maintain and organize electronic filing systems, including helping design and implement an effective structure for the CEO

• Draft, edit, and format professional communications on behalf of the CEO

• Serve as a liaison between the CEO and internal/external stakeholders

• Ensure clear, timely, and professional written and verbal communication across all interactions

• Support the preparation of materials for meetings, presentations, and reporting

Special Projects & Strategic Support

• Lead and manage special projects, serving as the point person from initiation through execution

• Support high-priority initiatives such as audits (e.g., federal audits), cross-functional projects, and operational improvements

• Conduct research, gather data, and provide insights to support decision-making

• Act as a thought partner to the CEO; helping prioritize, problem-solve, and move key initiatives forward

• Assist with data organization, reporting, and light analysis to support operational needs

• Demonstrate the ability to quickly learn and adapt to new systems and technologies

Qualifications

• 3-4 years of experience supporting senior executives in an administrative or executive assistant capacity

• Proficiency in Google Workspace (Docs, Sheets, Drive, etc.) for organization and data analysis

• Salesforce for tracking and supporting client or stakeholder development

• Strong organizational skills with the ability to manage multiple priorities simultaneously

• Exceptional attention to detail and follow-through

• Excellent written and verbal communication skills

• Demonstrated ability to work independently and take initiative

• High level of professionalism and discretion

Preferred

• Experience in a nonprofit or mission-driven organization

• Exposure to financial processes 

• Experience supporting special and or compliance-related projects

Key Attributes for Success

• Self-starter who takes ownership and does not require close supervision

• Strong sense of accountability with a proactive, “figure-it-out” mindset

• Highly detail-oriented, with an understanding of the impact of accuracy

• Tech-savvy and adaptable, comfortable navigating and learning new systems

• Effective multitasker who can prioritize and execute in a fast-paced environment

• Professional presence with the ability to engage in thoughtful, business-level conversations

• Strong judgment and ability to anticipate needs and next steps

• Willingness to “roll up sleeves” and handle both routine and complex tasks

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.

Benefit offerings and eligibility are based on employment status and applicable plan terms.

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization: At this time, we are unable to offer employment sponsorship.