Executive Assistant

Location: 100% Onsite NYC Office
Work Schedule: M-F 9am-6pm
Compensation: $45-$58/hr

Our client is a healthcare-dedicated investment firm that is committed to creating value and integrating global resources. Headquartered in Singapore with offices in New York, Shanghai, Beijing, Hong Kong, and Korea, and presences in Boston, San Diego, San Francisco, London and Tokyo.

They focus on platform-building, buyout, credit, and growth-focused opportunities across multiple core areas within the healthcare sector, including pharmaceutical and biotech, medical technology, and healthcare services.

 

RESPONSIBILITIES

• Coordinate and process of executive domestic and international travel arrangements and monitor ongoing logistics for all designated business travelers using company policies and tools to ensure travel efficiency
• Organize internal and external meetings and conference calls (i.e. scheduling meetings with professionals from all other offices, including preparation of materials and general hospitality, catering)
• Office management, including onboarding support and occasional IT support. Support Investor Relations and Marketing of the US team; help with the preparation of marketing materials & RFP
• Manage calendars and make appropriate Outlook invitations
• Update and revise internal team documents, spreadsheets, and databases
• Provide phone support by screening calls, taking phone messages, transferring phone calls to appropriate parties, and arranging conference calls
• Organize receipts, prepare and file expense reports; working with the finance team as needed for timely payments
• Coordinate with office staff on team-wide responsibilities
• Maintain confidentiality of all sensitive and confidential issues
• Assist in a wide variety of projects and other reasonably related duties as assigned
• The role may be required to undertake additional work and duties commensurate with the candidate’s skills, ability, and position

QUALIFCTIONS & EXPERIENCE

• At least 5 years’ experience in an investment bank, asset management, or corporate environment supporting senior executives
• Bachelor’s degree strongly preferred
• ​​​​​​​Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel)
• ​​​​​​​Expense reporting (Helios System)
• Complex calendar management
• International and Domestic travel planning 
• Great service-orientation and to be a good team-player, highly organized, responsive, proactive mindset, details-oriented, and willingness to go the extra mile
• Excellent communication and interpersonal skills; possess the ability to work in a fast- paced environment independently
• Proficiency in other languages an added advantage

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.

Benefit offerings and eligibility are based on employment status and applicable plan terms.

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization: At this time, we are unable to offer employment sponsorship.