Senior Office Assistant

Location: San Francisco, CA
Work Schedule: Monday - Friday, 9:00 AM - 5:30 PM; Onsite

Compensation: $30.00 - $35.00 per hour

Position Summary:
We are seeking a dedicated and detail-oriented Senior Office Assistant to support the Office of the General Director in a dynamic, fast-paced environment. This full-time, contract/temporary role offers an excellent opportunity to contribute to the smooth operation of a busy office while gaining valuable experience in administrative management within the arts sector. The ideal candidate will excel at managing schedules, coordinating administrative tasks, and maintaining a welcoming office environment.

Key Responsibilities:

• Manage and coordinate the General Director’s schedule, assisting with prioritization of projects and daily tasks.
• Support the Office of the General Director with various administrative duties, including expense reports, invoicing, data management, event support, and donor acknowledgment tracking.
• Handle incoming communications, manage visitors, telephone calls, and open and sort mail efficiently.
• Maintain the office environment to ensure it remains welcoming for staff and visitors.
• Update and maintain board documents and data, including committees, rosters, directories, handbooks, and orientation materials.
• Collaborate with the Chief of Staff to facilitate seamless information flow regarding donor meetings, correspondence, and upcoming commitments.
• Oversee office supplies management and perform other related duties as assigned.
• Prepare presentation materials for staff and board meetings, demonstrating proficiency in PowerPoint and other tools.
• Ensure confidentiality and exercise good judgment in handling sensitive information.
• Adapt to changing priorities and work extended hours when necessary, including some evenings and weekends.

Required Qualifications:

• Ability to work some extended, flexible hours, including evenings and weekends.
• Outstanding organizational and attention-to-detail skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook) and G Suite.
• Demonstrated experience in preparing presentation materials for professional audiences.
• Ability to work independently with strong judgment and follow-through.
• High level of discretion and confidentiality.
• Strong interpersonal skills to interact professionally with board members, staff, visitors, and volunteers.
• Prior office management or administrative experience.

Preferred Skills & Experience:

• Knowledge of operatic repertoire or performing arts is a plus.
• Experience working in arts organizations or non-profits is advantageous.
• Familiarity with calendar management and event coordination.

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.

Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization: At this time, we are unable to offer employment sponsorship.

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